Free Invoice Template for Truck Repair Shops
Heavy-duty diesel and fleet invoicing with DOT inspection line items and per-axle breakdowns.
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What is a truck repair shop invoice?
An truck repair shop invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every truck repair shop invoice should include
- Unit number + VIN
- DOT inspection cert
- Fleet PO number field
- Mileage in/out
- Parts warranty terms
Truck repair shop pricing reference (US, 2026)
Common truck repair shop line items. National averages — adjust for your local market.
Truck repair shop invoice tips that get you paid faster
- Net-30 terms for fleet accounts — automate reminders
- Track per-unit history for downtime reporting
- Document DOT-out and DOT-back-in mileage
- Quote major repairs in writing with photos
Truck repair shop invoice FAQ
Do I charge sales tax on truck repair work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each truck repair line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
How do I bill fleet customers?
Net-30 with PO numbers. Glo Invoice tracks open balances and auto-reminds at 7/14/21 days.
Should I separate parts and labor?
Yes — fleet accounts and tax authorities require itemization.
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