Free Invoice Template for Auto Repair Shops
Invoice parts, labor, and diagnostics with VIN tracking for warranty claims.
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What is a auto repair shop invoice?
An auto repair shop invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every auto repair shop invoice should include
- Vehicle year/make/model/VIN
- Part numbers + warranty
- Signed repair authorization
- Parts vs labor split
- Estimate-vs-actual approval
Auto repair shop pricing reference (US, 2026)
Common auto repair shop line items. National averages — adjust for your local market.
Auto repair shop invoice tips that get you paid faster
- Always pull and attach the OBD scan to the invoice
- Photo before/after on every job for warranty disputes
- Quote in writing before tearing apart
- Flat-rate book hours protect both you and the customer
Auto repair shop invoice FAQ
Do I charge sales tax on auto repair work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each auto repair line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
Should I require deposits?
Yes — 50% deposit on parts orders over $300. Glo Invoice supports partial payments.
How do I bill warranty work?
List all items, zero-out warranty-covered lines, and reference the warranty claim number.
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