A invoice template built for transmission shops. Download the PDF, or use Glo Invoice to send an invoice directly from your phone — pre-filled with the line items every transmission shop needs to bill for work without missing a charge.
Includes parts, labor, trip fees, tax handling, and the payment terms that actually get transmission shops paid. Editable in Word, Google Docs, or on the fly inside Glo Invoice — no signup required for the PDF.
What to put on the document. VIN + mileage; Tear-down authorization; Rebuild warranty (mo/mi); Core charge if applicable; Final road-test sign-off. Missing any one of these is the usual reason a transmission shop gets paid late or gets argued with.
Diagnostic + road test — typical $125–$250. A common transmission line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Fluid + filter service — typical $200–$400. A common transmission line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
R&R + reseal — typical $1,200–$2,500. A common transmission line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Rebuild (mid-size) — typical $2,500–$4,500. A common transmission line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Tear-down deposit — typical $300–$600. A common transmission line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Split parts and labor on separate lines. Most states tax materials but exempt service labor, so a single combined line either overcharges the customer or short-pays the state. Keep transmission parts, labor, and any trip fee on their own rows with a taxable flag each.
Estimate, invoice, or receipt?. An estimate quotes work before it starts and should be approved in writing. An invoice bills for work done and carries the due date and payment terms. A receipt records money already received. Sending the wrong one is the most common paperwork mistake in the trades.
Write the payment terms down. Due on receipt, Net 15, or Net 30 — plus the deposit amount and any late fee allowed in your state. Terms that only exist in conversation don't get honored.
Frequently asked questions
Do I charge sales tax on transmission work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each transmission line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
What warranty should I offer?
12/12k minimum, 36/36k competitive. Print warranty on every invoice.
Rebuild vs reman?
Reman has factory backing and faster turn — list both options on the estimate.
What should a transmission invoice include?
VIN + mileage, Tear-down authorization, Rebuild warranty (mo/mi), Core charge if applicable, Final road-test sign-off — plus your business name, license number where required, itemized lines, subtotal, tax, total, and payment terms.
Should I take a deposit on transmission work?
For material-heavy or scheduled jobs, yes — a deposit covers what you have to buy up front and confirms the customer is serious. Show it as its own line and subtract it from the balance due.
Can I fill this out from my phone at the job?
Yes. The PDF is editable in Word or Google Docs, and Glo Invoice builds the same invoice on your phone and sends it by text or email with a pay link before you leave.
What if the customer doesn't pay?
Send a written reminder at 7, 14, and 21 days past due, keep the record of the sent document, and add a late fee only if your state and your written terms allow it.
