Free Invoice Template for Virtual Assistants
Per-hour and monthly retainer invoicing with task log and reporting.
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What is a virtual assistant invoice?
An virtual assistant invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every virtual assistant invoice should include
- Hours used (monthly cap)
- Task summary
- Tools / software used
- Rollover policy
- Reporting cadence
Virtual assistant pricing reference (US, 2026)
Common virtual assistant line items. National averages — adjust for your local market.
Per hour$25–$75
Monthly (10 hrs)$250–$600
Monthly (40 hrs)$900–$2,500
Specialty (social, SEO)$40–$120/hr
Project flat-feevaries
Virtual assistant invoice tips that get you paid faster
- Retainer > hourly — predictable
- Rollover policy prevents waste
- Task summary on every invoice
- Specialty rates higher
Virtual assistant invoice FAQ
Do I charge sales tax on virtual assistant work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each virtual assistant line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
Hours rollover?
Typically yes within month. Print policy.
Reporting?
Weekly summary; monthly invoice. Use Glo Invoice.
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