Free Invoice Template for Event Planners
Wedding, corporate, and day-of coordination invoicing with hours, scope, and vendor coordination.
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What is a event planner invoice?
An event planner invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every event planner invoice should include
- Event date + venue
- Scope (full / partial / day-of)
- Hours + meetings count
- Vendor list managed
- Retainer terms
Event planner pricing reference (US, 2026)
Common event planner line items. National averages — adjust for your local market.
Event planner invoice tips that get you paid faster
- Retainer 25–50% to lock the date
- Spell out scope — prevents creep
- Vendor list signed off
- Monthly payment plans for big weddings
Event planner invoice FAQ
Do I charge sales tax on event planning work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each event planning line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
What's day-of include?
Final 30 days + day-of execution. Print scope on invoice.
Travel rate?
Disclose for out-of-area. Lodging if overnight.
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