Free Invoice Template for Catering Companies
Per-head invoicing with menu, service style, and rental coordination.
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What is a catering company invoice?
An catering company invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every catering company invoice should include
- Guest count + service style
- Menu + dietary accommodations
- Staff count + hours
- Rentals breakdown
- Travel fee
Catering company pricing reference (US, 2026)
Common catering company line items. National averages — adjust for your local market.
Catering company invoice tips that get you paid faster
- Per-head pricing standard — clear
- Final count 7 days out
- Service style (drop-off / buffet / plated) on invoice
- Dietary accommodations clear
Catering company invoice FAQ
Do I charge sales tax on catering work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each catering line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
Service charge vs tip?
Service charge = your overhead; tip = staff. Disclose both.
Tasting?
Quote separately — $50–$200/couple credit toward booking.
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