Free Invoice Template for Personal Trainers
Per-session, package, and monthly invoicing with intake and progress tracking.
No signup required. 14-day free trial.
What is a personal trainer invoice?
An personal trainer invoice is the bill you send a customer AFTER the work is done. It lists every part, labor charge, and tax, and tells the customer what they owe and how to pay.
What every personal trainer invoice should include
- Session count remaining
- Cert # (NASM/ACE/etc.)
- PAR-Q + waiver signed
- Goals + progress notes
- Re-book schedule
Personal trainer pricing reference (US, 2026)
Common personal trainer line items. National averages — adjust for your local market.
1-on-1 session$60–$150
Package (10 sessions)$500–$1,500
Monthly unlimited$300–$800
Initial assessment$50–$200
Group / semi-private$30–$70
Personal trainer invoice tips that get you paid faster
- Sell packages — commitment + cash flow
- Auto-bill monthly unlimited via Glo recurring
- Photo progress with consent
- Waiver on file always
Personal trainer invoice FAQ
Do I charge sales tax on personal training work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each personal training line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
HSA / FSA eligible?
Usually no, unless prescribed by a doctor.
Cancellation policy?
24-hr standard. Print on every invoice.
Other personal trainer templates
Tools & resources for personal trainers
Related beauty templates
Ready to send your personal trainer invoice?
Join thousands of personal trainers using Glo Invoice to get paid faster.