Do you have a printable free template?

Yes — the invoice generator produces a printable PDF without an account. The in-app version stores history and repeats customers automatically.

How do I handle core charges and returns?

Add the core charge as its own line at time of sale, then issue a credit note when the core is returned. The customer profile shows the net.

Can I invoice the extended warranty carrier directly?

Yes. Set the carrier as 'bill to' and the vehicle owner as 'CC.' Both get the invoice; payment can come from either.

Does it track parts cost vs sell price?

Yes — cost and price are separate fields per line. Reports show margin by job and by month.

Can I take payment at the counter?

On iPhone, Tap to Pay accepts contactless cards directly. Otherwise use the Charge Card dialog for keyed entry.

Invoice templates built for auto repair shops

An auto repair invoice isn't a receipt — it's the document a customer hands to their warranty carrier, their leasing company, or the next mechanic who touches the car. It needs the VIN, mileage in and out, parts numbers, labor hours, and a clean parts/labor tax split. A generic invoice template misses half of that.

Glo Invoice's auto repair template covers all of it: VIN and mileage as custom fields, parts priced with markup, labor by the tenth of an hour, shop supply line at a percentage, disposal fee, and per-line tax so parts get taxed and labor stays exempt where your state requires.

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How Glo Invoice does it

VIN, mileage, plate — right on the invoice

Custom fields for VIN, license plate, mileage in, mileage out, and technician sign-off print on the PDF and stay on the customer profile. Next time the car comes in, autofill remembers it.

VIN + plate + mileage as first-class fields
Technician name / initials per work order
Attached photos of damage or worn parts

Parts and labor split correctly

Parts get a per-line markup (25-40% is typical). Labor is priced per hour with tenth-of-an-hour granularity. Both live on the same invoice, and per-line tax handles the exemption rules your state applies.

Parts markup rules by category (OEM vs aftermarket vs consumables)
Labor billed in 0.1-hour increments
Shop supplies as a percentage line (typical 3-8%)

Warranty-friendly PDFs the customer can forward

The PDF template shows every line item, part number, VIN, and mileage in a format warranty carriers and extended-service companies actually accept. One tap emails it to the customer, one more forwards it to the carrier.

How it works

Step 1
Log the vehicle
VIN, plate, mileage — one time. Every future visit autofills the record.
Step 2
Build the work order
Pick parts from your catalog (or scan the invoice from your parts supplier), add labor hours, add shop supplies and disposal.
Step 3
Send the invoice
Text or email the customer with a pay link — card, Apple Pay, or ACH.
Step 4
File the record
PDF stays on the customer profile. Warranty carriers get a professional document forwarded from the customer.

Which shops use it

Independent auto repair shops, tire and alignment shops, mobile mechanics, diesel and heavy-duty truck repair, motorcycle shops, and marine service.

Auto repair Mobile mechanics Tire shops Motorcycle repair

Frequently asked

Related in Glo Invoice

Invoice templates hub Invoice app for auto repair Parts and inventory tracking Customer CRM Late fee calculator Sales tax by state

Write the work order, get paid at pickup

14-day free trial covers unlimited invoices. Tap to Pay on paid tiers.

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