A receipt template built for truck repair shops. Download the PDF, or use Glo Invoice to issue a receipt directly from your phone — pre-filled with the line items every truck repair shop needs to record a payment without missing a charge.
Includes parts, labor, trip fees, tax handling, and the payment terms that actually get truck repair shops paid. Editable in Word, Google Docs, or on the fly inside Glo Invoice — no signup required for the PDF.
What to put on the document. Unit number + VIN; DOT inspection cert; Fleet PO number field; Mileage in/out; Parts warranty terms. Missing any one of these is the usual reason a truck repair shop gets paid late or gets argued with.
DOT inspection — typical $150–$300. A common truck repair line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Diesel diagnostic — typical $150–$250. A common truck repair line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Brake job (per axle) — typical $400–$900. A common truck repair line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Labor (per hour) — typical $125–$200. A common truck repair line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Tire (drive, installed) — typical $450–$700. A common truck repair line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Split parts and labor on separate lines. Most states tax materials but exempt service labor, so a single combined line either overcharges the customer or short-pays the state. Keep truck repair parts, labor, and any trip fee on their own rows with a taxable flag each.
Estimate, invoice, or receipt?. An estimate quotes work before it starts and should be approved in writing. An invoice bills for work done and carries the due date and payment terms. A receipt records money already received. Sending the wrong one is the most common paperwork mistake in the trades.
Write the payment terms down. Due on receipt, Net 15, or Net 30 — plus the deposit amount and any late fee allowed in your state. Terms that only exist in conversation don't get honored.
Frequently asked questions
Do I charge sales tax on truck repair work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each truck repair line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
How do I bill fleet customers?
Net-30 with PO numbers. Glo Invoice tracks open balances and auto-reminds at 7/14/21 days.
Should I separate parts and labor?
Yes — fleet accounts and tax authorities require itemization.
What should a truck repair receipt include?
Unit number + VIN, DOT inspection cert, Fleet PO number field, Mileage in/out, Parts warranty terms — plus your business name, license number where required, itemized lines, subtotal, tax, total, and payment terms.
Should I take a deposit on truck repair work?
For material-heavy or scheduled jobs, yes — a deposit covers what you have to buy up front and confirms the customer is serious. Show it as its own line and subtract it from the balance due.
Can I fill this out from my phone at the job?
Yes. The PDF is editable in Word or Google Docs, and Glo Invoice builds the same receipt on your phone and sends it by text or email with a pay link before you leave.
What if the customer doesn't pay?
Send a written reminder at 7, 14, and 21 days past due, keep the record of the sent document, and add a late fee only if your state and your written terms allow it.
