Free Receipt Template for Virtual Assistants

    Per-hour and monthly retainer invoicing with task log and reporting.

    No signup required. 14-day free trial.

    What is a virtual assistant receipt?

    An virtual assistant receipt is proof of payment you give the customer AFTER they pay. It confirms the amount paid, the date, and the work performed — useful for warranty claims and tax records.

    What every virtual assistant receipt should include

    • Hours used (monthly cap)
    • Task summary
    • Tools / software used
    • Rollover policy
    • Reporting cadence

    Virtual assistant pricing reference (US, 2026)

    Common virtual assistant line items. National averages — adjust for your local market.

    Per hour$25–$75
    Monthly (10 hrs)$250–$600
    Monthly (40 hrs)$900–$2,500
    Specialty (social, SEO)$40–$120/hr
    Project flat-feevaries

    Virtual assistant receipt tips that get you paid faster

    • Retainer > hourly — predictable
    • Rollover policy prevents waste
    • Task summary on every invoice
    • Specialty rates higher

    Virtual assistant receipt FAQ

    Do I charge sales tax on virtual assistant work?

    Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each virtual assistant line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.

    Hours rollover?

    Typically yes within month. Print policy.

    Reporting?

    Weekly summary; monthly invoice. Use Glo Invoice.

    Other virtual assistant templates

    Tools & resources for virtual assistants

    Markup calculatorLabor rate calculatorLate fee calculatorSales tax calculatorStripe paymentsInvoicing glossary

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