A receipt template built for painters. Download the PDF, or use Glo Invoice to issue a receipt directly from your phone — pre-filled with the line items every painter needs to record a payment without missing a charge.
Includes parts, labor, trip fees, tax handling, and the payment terms that actually get painters paid. Editable in Word, Google Docs, or on the fly inside Glo Invoice — no signup required for the PDF.
What to put on the document. Room/area list with sqft; Paint brand + sheen; Prep scope; Number of coats; Color sign-off. Missing any one of these is the usual reason a painter gets paid late or gets argued with.
Interior room (per room) — typical $300–$800. A common painting line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Exterior (per sqft) — typical $2–$6. A common painting line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Cabinet refinish (per door) — typical $50–$150. A common painting line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Prep / repair — typical $60–$120/hr. A common painting line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Premium paint upcharge — typical $15–$40/gal. A common painting line. Ranges are national references, not quotes — set yours from your own cost, overhead, and local market.
Split parts and labor on separate lines. Most states tax materials but exempt service labor, so a single combined line either overcharges the customer or short-pays the state. Keep painting parts, labor, and any trip fee on their own rows with a taxable flag each.
Estimate, invoice, or receipt?. An estimate quotes work before it starts and should be approved in writing. An invoice bills for work done and carries the due date and payment terms. A receipt records money already received. Sending the wrong one is the most common paperwork mistake in the trades.
Write the payment terms down. Due on receipt, Net 15, or Net 30 — plus the deposit amount and any late fee allowed in your state. Terms that only exist in conversation don't get honored.
Frequently asked questions
Do I charge sales tax on painting work?
Most US states tax parts/materials but exempt labor. Use Glo Invoice's per-line tax toggle so each painting line item is taxed correctly. Check your state — a few (HI, NM, SD, WV) tax services too.
Paint included or extra?
All-in pricing wins on bids; itemized gives flexibility. Quote both options.
How do I price exterior?
Per sqft + adders for height/peeling/prep. Walk the job before you bid.
What should a painting receipt include?
Room/area list with sqft, Paint brand + sheen, Prep scope, Number of coats, Color sign-off — plus your business name, license number where required, itemized lines, subtotal, tax, total, and payment terms.
Should I take a deposit on painting work?
For material-heavy or scheduled jobs, yes — a deposit covers what you have to buy up front and confirms the customer is serious. Show it as its own line and subtract it from the balance due.
Can I fill this out from my phone at the job?
Yes. The PDF is editable in Word or Google Docs, and Glo Invoice builds the same receipt on your phone and sends it by text or email with a pay link before you leave.
What if the customer doesn't pay?
Send a written reminder at 7, 14, and 21 days past due, keep the record of the sent document, and add a late fee only if your state and your written terms allow it.
